PrinSoft Bonded Warehouse
The complete bonded warehouse management system for Zimbabwe. Vehicle storage, ZIMRA document management, bond letters, QR-coded stickers, agent billing, delivery orders — from booking to gate release.
🏢 Complete Warehouse Toolkit
- ✅ Bond letter generation for ZIMRA
- ✅ Vehicle inspection checklists (30+ items)
- ✅ QR code windscreen stickers
- ✅ IM4, IM7, IM8 document management
- ✅ Zone-based storage location tracking
- ✅ Agent portal with self-service booking
- ✅ Automated storage billing (free days system)
- ✅ Delivery order with gate pass
- ✅ Real-time dashboard & reports
4
Vehicle Types
30+
Checklist Items
10
Document Types
5
Storage Zones
🔄 Complete Workflow
From agent booking to gate release — every step digitized
1
Agent Booking
Booking received, reference generated
2
Bond Letter
Professional letter issued for ZIMRA
3
Vehicle In
Registered, inspected, QR sticker applied
4
In Storage
Assigned to zone/bay, charges accumulate
5
IM4 Received
ZIMRA release order verified
6
Released
Delivery order, invoice, gate pass
✨ Core Features
📄 Bond Letters
Professional bond letters addressed to Commissioner of Customs. Auto-generated from bookings. Validity tracking. PDF output for ZIMRA submission. One-click invoicing.
✅ Vehicle Inspection
30+ item checklist across 7 categories. Condition rating per item. Dent/scratch marking. 4-angle photos. Triple signature (agent, driver, inspector). Legal protection.
📱 QR Code Stickers
A6 windscreen stickers with scannable QR code. Shows IM7, chassis, owner, agent, entry date. Printed on adhesive paper. "Customs Controlled" warning.
📁 ZIMRA Documents
Full document management: IM7 (entry), IM8 (transit), IM4 (release), bond letters, gate passes, insurance. Upload scans. Auto-expiry tracking. Verified status.
📍 Storage Locations
5 zones (Light, Heavy, Trailer, Container, Overflow). Row/slot granularity. Real-time occupancy. Color-coded availability. Covered/open tracking.
🔓 Delivery Orders
IM4 verification required. Payment check before release. Release-to person ID captured. Dual signatures. Gate pass number. Auto-frees storage location.
💰 Smart Billing
Free days system (e.g. charge from day 8). Per-vehicle-type pricing. Agent vs direct client pricelists. Volume discounts. Bulk invoicing by agent/period.
👥 Agent Portal
Self-service portal for clearing agents. View bookings, track status, download documents. Reduces phone calls by 80%. Secure Odoo portal authentication.
📊 Dashboard
Real-time KPIs: vehicles stored, occupancy %, revenue, outstanding, pending releases, overdue vehicles. Quick action buttons. PrinSoft branded design.
🚗 Vehicle Types Supported
🚗
Light Vehicle
Sedans, SUVs, hatchbacks, pickups
🚚
Heavy Vehicle
Trucks, buses, heavy machinery
🛻
Trailer
Flatbeds, horse trailers, car carriers
📦
Container
20ft, 40ft, 40ft High Cube
🔗 Odoo Ecosystem Integration
Works seamlessly with the full Odoo 18 platform
💳 Accounting
Invoices, payments, tax, aged receivables, financial statements
💼 Sales
Quotations for storage contracts, agent agreements
👥 CRM
Agent acquisition pipeline, lead tracking
📦 Inventory
Track supplies: sticker rolls, cleaning products
👨💼 HR
Gate staff, inspectors, security guards, shifts
🌐 Website
Public booking page, agent registration
📋 ZIMRA Fiscal
Auto-fiscalize invoices, QR codes, VAT
💳 iPOS
Card payments at the gate via Verifone
💰 Pricing
All-inclusive: implementation + licence + hosting + support
Starter
$1,200
Up to 50 storage bays, 3 users
- ✅ Bookings & vehicle registration
- ✅ Bond letter generation
- ✅ Vehicle checklists
- ✅ Storage location tracking
- ✅ Delivery orders
- ✅ Basic invoicing
- ✅ 1 year Odoo licence
- ✅ Cloud hosting
Professional
$1,800
Unlimited bays, 10 users, agent portal
- ✅ Everything in Starter
- ✅ QR code stickers
- ✅ Agent portal access
- ✅ Pricelist & discount system
- ✅ Bulk invoicing
- ✅ Document management (DMS)
- ✅ Dashboard & reports
- ✅ Email notifications
Enterprise
$3,000
Multi-warehouse, unlimited users
- ✅ Everything in Professional
- ✅ Multi-company/warehouse
- ✅ Full accounting integration
- ✅ ZIMRA fiscal compliance
- ✅ iPOS card payments
- ✅ Custom reports
- ✅ HR & payroll
- ✅ Priority support
Instant PDF quotation emailed to you
🧮 Quick Cost Estimator
Storage Bays:
Up to 50: Starter | 51-200: Professional | 200+: Enterprise
Users:
1-3: Starter | 4-10: Professional | 11+: Enterprise
Add-ons (optional):
- ZIMRA Fiscal Module: +$500
- iPOS Card Payments: +$400
- Additional training day: +$200
- Custom report development: +$300/report
🎯 Who It's For
🏢
Bonded Warehouses
ZIMRA-licensed facilities storing vehicles under customs control
🚗
Vehicle Clearing Yards
Yards handling imported vehicles for clearing agents
📦
Container Depots
Container storage with seal tracking and zone management
Ready to Digitize Your Bonded Warehouse?
Join Zimbabwe's leading bonded warehouses using PrinSoft. From $1,200 all-inclusive.
📦 Try Live Demo 💬 WhatsApp Us